Work Hours Calculator
Fill in a weekly timesheet to total your hours, split regular and overtime, and estimate gross pay, then export it as CSV.
How it works
Enter a start time, end time and unpaid break for each day. Leave days you didn't work blank.
If a shift ends earlier than it starts, it's treated as overnight. Each day's hours are shown as h:mm and in decimal.
Hours over 40 in the week are paid at 1.5×. You can also turn on daily overtime after 8 hours, as some states require.
Formula
day
Where:
- break
- = Unpaid break in minutes
- rate
- = Hourly pay rate
Worked example
Monday: 9:00 AM to 5:30 PM with a 30-minute break.
8 h 30 min − 30 min = 8:00, or 8.00 hours. Five days like that make 40 hours, all regular; at $20/hour that's $800.
Streamlining Weekly Payroll
Managing a weekly schedule requires precision to ensure employees are paid fairly and accurately. This timesheet tool allows you to input an entire week of shifts, accounting for unpaid breaks and overnight hours. The CSV export feature makes it easy to import totals directly into accounting software or spreadsheets for processing.
The calculator is especially useful for those who work irregular hours or split shifts. By entering your daily start and end times, you get a clear breakdown of your total commitment. This transparency helps both employees and employers avoid disputes over hours and ensures every minute of labor is accounted for.
Timesheet vs. Work Time Tools
The Work Hours Calculator is your 'big picture' tool for totaling a full week and calculating gross pay. It includes complex logic for overtime across multiple days and weekly limits. If you need to know your estimated paycheck amount before taxes and deductions, this is the comprehensive tool to use.
In contrast, the Work Time Calculator is a 'single-day' specialist for answering immediate questions like 'What time can I go home?' or 'How long was my shift?'. Use the Work Hours version for historical record-keeping and payroll, and the Work Time version for daily planning and shift-rounding calculations.
Understanding Overtime and Breaks
Overtime laws vary by jurisdiction. While the federal standard is 1.5x pay after 40 hours in a week, some states require overtime after 8 hours in a single day. Our tool allows you to toggle this daily setting to match your local regulations, ensuring your pay estimates are as accurate as possible.
A common mistake is failing to deduct unpaid breaks from your total hours. If you take a 30-minute lunch, that time must be removed. The tool provides a dedicated 'Break' column for each day. Check your company policy to see if short rest breaks should be included as paid time.
Frequently asked questions
Just enter the real times, like 10:00 PM to 6:00 AM. Because the end is earlier than the start, we count it as finishing the next day.